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How to create flowchart in Excel?

Author Sun Last modified

A flowchart can help you easily realize the working process and the quickly analyze the relationship between every step. Now I will talk about creating flowchart in Excel.

sample of flowchart

Make a flowchart in Excel

arrow blue right bubble Make a flowchart in Excel

In Excel, you can insert the shapes to finish the flowchart.

1. Place the cursor on the worksheet, and click Insert > Shapes, and select the shape you want from the popped out list.

click shapes from Insert tab

2. Then draw and resize the shape as you need, and type the text you want into the shape.

draw and resize the shape

Then repeat the above steps to insert shapes and type all the process steps into the shapes. See screenshot:

repeat to insert shapes

3. Then order the shapes based the process steps you need, and insert arrow line shape to connect them with clicking Insert > Shapes and specifying one of arrows from the drop down list.

Tip: When you drag the lines to connect two shapes, just connect the two red (or black) dots in each shape.

 

insert arrow line shape
repeat to insert arrow line shapes

 

4. Then you can insert text boxes to add illustration beside the shape steps. Click Insert > Text Box.

insert textbox

5. Draw the text box in the place you need, and type text into the box.

Draw the textbox and type the text

Then repeat step 4 and 5 to add text boxes for all the illustrations.

repeat to insert other textbox and text

6. Now you can format the shapes and text boxes as you like by clicking a shape or text box, and go to Format tab to select the style you like.

click Format tab
format the shapes and textboxes

 

7. Then you can click the View tab, and uncheck Gridlines option in the Show (or Show/Hide) group.

uncheck Gridlines option
flowchart is created

Tip: Delete step shape from the flowchart

1. If you want to delete one of the steps in the flowchart, select the shape you do not need any more, and press Delete key on the keyboard to delete it. By the way, after deleting the shape, some arrows may be not needed any more, just delete them with the same way.

select the shape you want to delete

2. Then select the blank place of the flowchart, and right click to select Delete in the context menu.

select Delete from right click menu

3. Check Shift cells up option in the Delete dialog.

select Shift cells up in the Delete dialog box

4. Click OK. Now you can see the flowchart as below screenshot shown:

result of deleting one shape

Note: if any arrow does not connect adjacent shapes after deleting blanking cells, just click the arrow and drag it to contact the red (or black) does of both shapes.

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