How to remove duplicates and replace with blank cells in Excel?
Normally when you apply Remove Duplicates command in Excel, it removes the entire duplicate rows. But sometimes, you want the blank cells to replace the duplicate values, in this situation, the Remove Duplicate command will not work. This article is going to guide you remove duplicates and replace with blank cells in Excel.
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If there are some duplicate data in a range, the following two formulas will guide you to remove all duplicates and leave blank cells in the range. Please do as follows:
1. In the adjacent blank cell, in the case, in cell D2, enter the formula =IF(A2="","",IF(COUNTIF($A2:A15,A2)=1,A2,"")). See screenshot:
2. Press Enter key, and click cell D2, and then drag the fill handle across to the range that you want to contain this formula. And the remaining values will keep the last item of the duplicates, others have been removed and leave blank cells. See screenshots:
3. As they are formulas, when you want to copy them, please paste as values.
Tip: If you need to replace all the duplicate values with blank cells and only keep the unique values, the following formula can help you: =IF(A2="", "", IF(COUNTIF(A$2:A$15,A2)>1,"",A2)), and then you will get the following results:
Note: You can replace cell references in above two formulas according to your case.
The Compare Ranges utility of Kutools for Excel can help you quickly select the duplicate values in a range. On the other hand, with this utility, you can also compare two ranges, and select all duplicates in one range at once.
1. Select the range that you want to apply this utility.
2. Click Kutools > Compare Ranges, see screenshot:
3. In the Compare Ranges dialog box, check the Compare in same range option, and choose the rules that you need, you can choose Duplicate Values or Duplicate Values+1st occurrence, see screenshot:
4. Then click OK, if you select Duplicate Values, the duplicate values have been selected which not contain the values appear for the first time. And then press the Delete key to remove them. See screenshots:
5. If you select Duplicate Values+1st occurrence, all the duplicate values which contain the values appear for the first time, and only leave the unique values. And then press the Delete key to remove them. See screenshots:
Notes: 1. My data has headers: If the data you are compared has headers, you can check this option, and the headers will not be compared.
2. Select entire rows: With this option, the entire rows which contain the same values will be selected.
If you want to know more detail information about this function, please visit Compare Ranges.
- Find unique values between two columns
- Find duplicate values in two columns
- Filter unique records from selected column