How to highlight emails sent only to me in Outlook?
With numerous emails accumulating in your Outlook inbox daily, it can be challenging to quickly identify the most important ones—especially those sent directly to you. If you consider emails addressed solely to you as important, distinguishing them from those where you are just CC'd can be difficult at first glance. This tutorial will guide you through the process of highlighting emails in Outlook that are sent directly to you, making it easier to manage your most critical communications.
Highlight emails sent only to me in Outlook
Highlight emails sent only to me in Outlook
In Outlook, you need to do as follows.
1. Under the View tab, please click View Settings. See screenshot:
2. In the Advanced View Settings: Hide Messages Marked for Deletion dialog, click Conditional Formatting….
3. In the Automatic Formatting dialog, do the following options:
A: Click the Add button to create a new rule;
B: Type a name for your new rule in the Name: text box, after naming the new rule, the rule will be added to the Rules for this view list box automatically;
C: Then click the Condition button to choose the condition you need.
4. Then in the popped-out Filter dialog, check the Where I am: box, and make sure that the content “the only person on the To line” is appearing on the text box. Then click OK to close it.
5. Then it returns to the previous Automatic Formatting dialog, please click the Font button to enter the Font dialog.
6. In the Font dialog, customize the value you need and then click OK to close it.
7. Click OK twice in the following dialogs to finish the whole settings. All the emails which only sent to you have been highlighted with your customized formatting in the Inbox. See screenshot:
Tip: For this Conditional Formatting function, you can not only highlight the email sent to you only, but also highlight the email that your email address is on the To or CC line with other people, and even highlight emails for more value.
- Notice that your email account name should be the same as the name that the recipient has saved in his address book.
- When you receive the emails that are only sent to you next time, the emails will be automatically highlighted with your customized formatting.
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