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How to adjust line spacing in emails in Outlook?

Author: Kelly Last Modified: 2025-04-09

When composing an email message in Microsoft Outlook, you may sometimes need to format text, such as adjusting line spacing or adding bullets. This tutorial will show you how to easily adjust line spacing in emails in Microsoft Outlook.


To adjust the space between lines of text in email messages in Microsoft Outlook, follow these steps:

Step 1. In the message window, select the text that you want to adjust line spacing for.

Step 2. Click the "Line and Paragraph Spacing" button the Line and Paragraph Spacing button in the "Paragraph" group on the "Format Text" tab, and select a spacing option from the drop-down list, such as 1.15, 2.0, etc.

the message window

If you need to adjust the line spacing to "Exactly" or "At least" a specific value, please click the "Line and Paragraph Spacing" button the Line and Paragraph Spacing button > "Line Spacing Options" (or "Paragraph" in Outlook 2007) on the "Format Text" tab.

Step 3. In the popping up "Paragraph" dialog box, go to the "Spacing" section, click the "Line spacing" drop-down list, and select "Exactly" or "At least". Then enter a specific number into the "At" box.

the Paragraph dialog box   the Line spacing box

Step 4. Click the "OK" button to apply the changes and close the "Paragraph" dialog box.

Note: If your email is formatted as plain text, you cannot adjust the line spacing.


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