How to export emails from Outlook to Excel automatically?
Normally, you can export the emails from Outlook to Excel with the Import/ Export feature. But, have you ever tried to auto export the emails to Excel file when new messages are arriving? In this article, I will talk about how to export the information of the new incoming messages automatically in Excel.
Auto export email information from outlook to Excel with VBA code
Export email information from outlook to Excel with an amazing feature
Auto export email information from outlook to Excel with VBA code
To export the new arriving emails to an Excel workbook automatically, please apply the following VBA code:
1. First, you should create a workbook with the below header information as following screenshot shown, so these information of the messages will be exported to this Excel file.
2. Then go to Outlook and hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
3. In the Microsoft Visual Basic for Applications window, double click ThisOutlookSession from the Project1(VbaProject.OTM) pane to open the mode, and then copy and paste the following code into the blank module.
VBA code: Auto export email information from Outlook to Excel file:
Public WithEvents GMailItems As Outlook.Items
Private Sub Application_Startup()
Set GMailItems = Outlook.Application.Session.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub GMailItems_ItemAdd(ByVal Item As Object)
Dim xMailItem As Outlook.MailItem
Dim xExcelFile As String
Dim xExcelApp As Excel.Application
Dim xWb As Excel.Workbook
Dim xWs As Excel.Worksheet
Dim xNextEmptyRow As Integer
On Error Resume Next
If Item.Class <> olMail Then Exit Sub
Set xMailItem = Item
xExcelFile = "C:\Users\DT168\Desktop\split document\kto-data.xlsx"
If IsWorkBookOpen(xExcelFile) = True Then
Set xExcelApp = GetObject(, "Excel.Application")
Set xWb = GetObject(xExcelFile)
If Not xWb Is Nothing Then xWb.Close True
Else
Set xExcelApp = New Excel.Application
End If
Set xWb = xExcelApp.Workbooks.Open(xExcelFile)
Set xWs = xWb.Sheets(1)
xNextEmptyRow = xWs.Range("B" & xWs.Rows.Count).End(xlUp).Row + 1
With xWs
.Cells(xNextEmptyRow, 1) = xNextEmptyRow - 1
.Cells(xNextEmptyRow, 2) = xMailItem.SenderName
.Cells(xNextEmptyRow, 3) = xMailItem.SenderEmailAddress
.Cells(xNextEmptyRow, 4) = xMailItem.Subject
.Cells(xNextEmptyRow, 5) = xMailItem.ReceivedTime
End With
xWs.Columns("A:E").AutoFit
xWb.Save
End Sub
Function IsWorkBookOpen(FileName As String)
Dim xFreeFile As Long, xErrNo As Long
On Error Resume Next
xFreeFile = FreeFile()
Open FileName For Input Lock Read As #xFreeFile
Close xFreeFile
xErrNo = Err
On Error GoTo 0
Select Case xErrNo
Case 0: IsWorkBookOpen = False
Case 70: IsWorkBookOpen = True
Case Else: Error xErrNo
End Select
End Function
Note: In the above code, C:\Users\DT168\Desktop\split document\kto-data.xlsx is the Excel file path and Excel name that you want to locate the exported information, please change it to your need.
4. Still in the Microsoft Visual Basic for Applications window, click Tools > References to go to the References-Project1 dialog box, and check Microsoft Excel Object Library option from the Available References list box, see screenshot:
5. Then click OK button to close the dialog, and then save and close the code window.
6. Now, you should restart the Outlook to make this code take effect. From now on, if there are new emails arriving, they will be exported to the specific workbook automatically, see screenshot:
Export email information from outlook to Excel with an amazing feature
If you want to export the emails from Inbox, Outbox or other folders to an Excel file, Kutools for Outlook's Quick Report can help you to easily generate an XML file for reporting all items’ information in current email folder or task folder as you need.
After installing Kutools for Outlook, please do as this:
1. Select a folder that you want to export all messages information, and then click Kutools Plus > Quick Report, see screenshot:
2. Then, in the popped out Save Report window, choose a location and specify a name for this exported file, see screenshot:
3. And then, click Save button to save this file, and in the popped out box, click Yes button to open the file, see screenshot:
4. Now, you can see all the information of the emails in the selected folder has been exported into the Excel file, see screenshot:
More relative articles:
- Export Email Body Table To Excel In Outlook
- When you receive an Email that contains some tables in the body, sometimes, you may need to export all tables from the message body to an excel worksheet. Normally, you can copy and paste the tables to worksheet, but, here, I will talk about a useful method to solve this job when there are multiple tables needed to be exported.
- Extract Or Export Tasks List To Excel In Outlook
- While using Outlook, you can extract the task list to Excel for other usage. With the powerful Export feature in Outlook, you can easily export your tasks list to Excel. Please do as below tutorial shows.
- Export Contacts’ Information With Photos In Outlook
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- Export Folder Structure From Outlook To Excel
- This article, I will introduce how to export folder structure of an account from Outlook to Excel file. Please achieve it with the details of this article.
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