Delay Sending All Outgoing Emails by Seconds in Outlook

Author: Sun Last Modified: 2024-06-20

Sometimes, in Outlook, you may immediately regret sending an email after clicking "Send." Perhaps you noticed an error in the email content or realized you forgot to attach a file. At this point, stopping the email from sending is usually not possible. Now, Kutools for Outlook offers a feature that can help: Delayed Email. When you enable this feature, all your sent emails will be delayed by 5-60 seconds (a duration you set). During this time, you can review the email, choose to stop the send, or opt to send it immediately.

Applications of the Delay Email Feature

How to use Delay Email Feature

Applications of the Delay Email Feature

In many scenarios, the Delay Email feature in Outlook proves to be invaluable. Here’s why it’s essential and how you can use it effectively:

Avoiding Errors

Often, you might realize an error in your email or forget to attach a file right after clicking "Send." The Delay Email feature gives you extra time to review and correct any mistakes, ensuring your email is accurate and complete.

Timing

When your recipients are in different time zones, scheduling your email to be sent during their working hours increases the likelihood of it being read and responded to promptly. The Delay Email feature allows you to manage this seamlessly.

Cooling Off

Dealing with sensitive or emotional topics can sometimes lead to impulsive emailing. By delaying your emails, you have time to reassess your message and ensure it maintains a professional and courteous tone.

Preventing Overwhelm

The Delay Email feature helps stagger the send times if you need to send multiple emails. This prevents your recipients from being bombarded with several emails at once, enhancing their overall reading experience.

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How to use Delay Email Feature

🔵 Enable Delay Email feature

After installing Kutools for Outlook, open Outlook, click Kutools tab, and go to the Automatic group, click Delay Email button, a dialog pops up for you to make a sure, click OK.

From now on, all outgoing emails will be sent after a specified delay.

After clicking the Send button each time, you will see a prompt appears.

If you want to send the email right now, click the Send Immediately button, the email will be sent immediately.
If you select the Undo button, the sending of the email will be canceled and returned to the Message Composing window for further editing.
If you want to keep delay sending, click I understand button.

Before being sent, all emails will be listed in the Outbox.

🔵 Set delay time

By default, the Delay Email feature is enabled when you first install Kutools for Outlook, with a default delay time of 10 seconds.

To change the delay time, navigate to the Kutools tab, click the drop-down arrow next to the Delay Email button in the Automatic group, and select Modify Delay Send Time.

In the popping dialog, tick the time as you need, and click OK to finish the setting.

That concludes the step-by-step guide and explanation for using Kutools for Outlook's Delay Email features.

If you're interested, you can click to download and try it out.

If you have any questions, feel free to leave a message in the comment section below.

Kutools for Outlook boasts over 100 features and is continuously being improved and upgraded. We highly recommend giving it a try, and you'll find your work with Outlook becoming increasingly effortless.