Kutools for Outlook: A smart and professional add-in
Take control of your Outlook like never before with Kutools — the all-in-one productivity add-in designed to simplify every step of your email workflow. From AI-powered smart replies and instant translations to powerful bulk actions and intelligent scheduling, Kutools helps you manage your inbox faster, smarter, and with less effort. Fully compatible with all Microsoft Office languages, it’s built to fit seamlessly into your Outlook, so you can focus on what matters most — getting things done.
100+ powerful features for Outlook
Includes AI tools like smart reply and summarization
Supports all Microsoft Office languages
Free to use for 30 days, no limitations
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Get to Know Kutools for Outlook
Email Management
Kutools streamlines daily email tasks with batch tools for sending, forwarding, and managing attachments — saving you valuable time.
Advanced AI Assistant
Smart AI features — including instant replies, content summarization, email drafting, and translation — make your communication faster, more accurate, and contextually precise.
Seamless Outlook Integration
Kutools is built to work naturally within Outlook’s interface, with intuitive tools that feel like native features — no steep learning curve.
Download NowMultilingual Support
Designed for global users, Kutools supports all Microsoft Office languages — eliminating language barriers and making every feature fully accessible, no matter your preferred language.
Famous Features
AI Mail Assistant for Outlook: Smarter Replies, Clearer Communication — All in One Click
Simplify your daily Outlook tasks with the AI Mail Assistant from Kutools. This intelligent tool learns from your previous emails to generate accurate responses, enhance your email content, and assist in drafting or refining messages effortlessly. It can also summarize email threads and translate them into any language, making communication faster and more effective. With just one click, you can reply, compose, rewrite, summarize, or translate — transforming email management into a smooth, mistake-free experience. Embrace this innovation for clearer, more professional communication.
Key Features:
✅ Generate email replies based on your previous communications for higher accuracy
✅ Optimize full emails or selected text to improve clarity and tone
✅ Effortlessly draft emails from keywords, with support for various writing styles
✅ Intelligently expand or rephrase email content based on context
✅ Summarize email threads with a single click
✅ Translate emails into any language supported by Office
✅ Analyze emails and highlight key points
✅ Extract key information like company names or personal details
✅ Create custom templates for specific needs — even identify contract loopholes
Don’t have your own AI key? Get a Kutools AI key — it includes 100 free uses across all AI-powered features.
Automatically Cc or Bcc Different People When Sending Emails in Outlook
By default, Outlook only allows you to set up rules for automatic Cc.
The Auto CC/BCC feature in Kutools for Outlook makes it easy to automatically Cc or Bcc different recipients based on multiple customizable conditions. Unlike Outlook’s built-in rules, which only support "Or" conditions, this feature also supports the unique "And" logic — allowing you to apply multiple rules simultaneously and handle complex Cc/Bcc scenarios with greater flexibility.
Key Features:
✅ Flexible rule conditions and exceptions
✅ Easy-to-follow setup steps
✅ Enable or disable all rules in one click
✅ Import and export rules for backup or sharing
✅ Flexible rule-based compression options
Auto-Reply to Incoming Emails in Outlook
Setting up an auto-reply is helpful when you're busy or out of the office, such as during a vacation. It's a polite and professional way to let senders know you’ve received their messages and will respond as soon as possible.
Kutools for Outlook’s Auto-Reply feature lets you set up custom auto-responses for one or more email accounts at the same time. You can personalize the subject and message content, and enable or disable the feature with just a few clicks.
Key Features:
✅ Apply auto-reply rules to one or multiple email accounts
✅ View auto-reply history in the built-in log window
Automatically Forward Incoming Emails in Outlook
When you're busy or out of the office, you might not be able to respond to emails promptly. In that case, you can automatically forward incoming messages to someone else who can reply on your behalf.
The Auto Forward feature in Kutools for Outlook allows you to automatically forward all incoming emails — or only specific ones based on rules — to designated recipients. Unlike Outlook’s built-in functionality, this feature supports both “And” and “Or” logic when creating rules, giving you more control and flexibility.
Key Features:
✅ Automatically forward all incoming emails from one or multiple accounts
✅ Forward specific emails based on custom rules
✅ Easily export and import forwarding rules
Reply to Multiple Emails in Outlook — Bulk Response Tool
Replying to emails one by one is time-consuming — especially since Outlook only allows you to respond to one email at a time.
Kutools for Outlook offers a simple solution that lets you reply to multiple emails at once using the same message template. Just select the emails, choose a template, and send — no more replying one by one.
Key Features:
✅ Create multiple templates for different reply scenarios
✅ Edit or update templates anytime
✅ Supports both "Reply" and "Reply All" actions
Send Emails to Multiple Recipients Separately
The Send Separately feature allows you to send the same email to multiple recipients — each with a personalized greeting inserted automatically. Every email only shows the current recipient’s address, keeping others’ information private.
When recipients receive the email, they’ll only see their own name — such as “Dear Sally” or “Dear Peter.” This personal touch increases the chances that your message will be opened and not marked as spam.
Key Features:
✅ Add Cc/Bcc, attachments, and signatures when sending
✅ Include both individual contacts and contact groups in the “To” field
✅ Switch email accounts directly within the compose window
Easily Remove Duplicate Items in Outlook
Once duplicates appear in Outlook folders, removing them manually can be time-consuming and frustrating.
Kutools for Outlook offers Delete Duplicate Emails, Contacts, and Tasks features that let you quickly remove duplicates based on your chosen criteria — helping keep your folders organized and improving Outlook’s performance.
Key Features:
✅ Delete duplicates based on custom criteria
✅ Clean duplicates from one or multiple folders
✅ Remove duplicates across different email accounts
✅ Delete, move, or categorize duplicate emails
✅ Delete, merge, move, or categorize duplicate contacts
✅ Delete or categorize duplicate tasks
👉 Learn more about these features:Delete Duplicate Emails, Delete Duplicate Contacts, Delete Duplicate Tasks.
Detach & Auto-Detach Attachments in Outlook
The Detach Attachments feature allows you to remove attachments from selected emails and save them to a specific folder. After detaching, the attachments are replaced with clickable hyperlinks inside the original emails, so you can access the files quickly and easily.
The Auto-Detach Attachments feature automatically removes attachments from all or selected incoming emails based on rules you define. This helps reduce the size of your mailbox and data files, improving Outlook’s performance.
Key Features:
✅ Detach attachments from selected emails or auto-detach from incoming emails
✅ Set rules to detach based on sender, subject, attachment name, type, or size
✅ Specify different save locations based on custom rules
✅ Automatically rename detached files using folder name, subject, received time, etc.
✅ Keep the paperclip icon visible after detaching
✅ One-click recovery for all detached attachments
Save & Auto-Save Attachments in Outlook
If you need to download and save attachments in bulk, Kutools for Outlook’s Save & Auto-Save Attachments feature is your best solution. Use Save Attachments to manually extract all or specific attachments from selected emails. Use Auto-Save Attachments to automatically save attachments from all or specific incoming emails based on custom rules.
After saving, you can delete large or unwanted attachments to reduce the size of your mailbox and data files.
Key Features:
✅ Manually save attachments from selected emails or auto-save from incoming messages
✅ Apply rules based on sender, subject, attachment name, type, or size
✅ Specify multiple destination folders for saving attachments
✅ Automatically rename attachments using folder name, subject, received time, and more
Easily Compress or Uncompress Email Attachments in Outlook
Having too many attachments can quickly increase the size of your Outlook data file. One of the most effective ways to manage this is to compress attachments and reduce their size.
With Kutools for Outlook, you can use Compress All to manually compress attachments in selected emails, or enable Auto Compress to automatically compress attachments as emails arrive.
You can also use the Uncompress All feature to easily restore all compressed attachments.
Key Features:
✅ Manually compress all attachments in selected emails
✅ Automatically compress attachments in incoming emails based on rules (sender, subject, name, type, size)
✅ Automatically compress all attachments as emails arrive
✅ Automatically compress outgoing email attachments
✅ Flexible rule-based compression options
Full-Scale Item Statistics for Outlook Folders
The Statistics feature in Kutools for Outlook gives you detailed insights into how many emails you’ve received or sent each day, week, month, or within a specific date range.
Key Features:
✅ Count items in specific folders, including Calendar, Tasks, RSS Feeds, and more
✅ Bulk count items across all folders
✅ Count items by category
✅ Track how many emails were sent or received on specific weekdays
✅ View email activity during a specific time period
✅ Export statistics reports to Excel
All Features
See how Kutools for Outlook save your time in Outlook 2024, 2021, 2019, 2016, 2013, 2010 and Office 365.
The tools are organized below according to the Ribbon groups in which they appear.
Kutools Tab
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| Help |
Kutools Plus Tab
Kutools tab in the composing window
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| Related Group Features |
Note: The Kutools tab appears when you open an email in the Outlook reading pane.
Kutools tab in the reading window
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| Related Group Features |
Note: The Kutools tab becomes visible when an email is opened in the Outlook reading pane.
👉 Experience a faster, smarter Outlook — download Kutools for Outlook for free today! Popular Group:
AI Mail Assistant: AI Mail Assistant utilizes the most advanced AI technology to assist you in replying to emails swiftly, precisely, and intelligently. Moreover, it optimizes email content, summarizes email messages, translates them into various languages, and extract the important info from the email contents, and analyze the emails, Additionally, you can create new templates to suit your specific needs, such as identifying contract loopholes.
AI Utilities:
- AI Summary: Streamline your workflow with AI-powered summarization. Instantly summarize multiple emails and generate detailed reports directly within Outlook—making your tasks faster and more accurate.
- Show Kutools AI Tab: If you've hidden the Kutools AI tab, click here to make it visible again.
- Disable All AI Features of Kutools: Disable all AI features and no show it again in the future.
- AI Settings: Configure AI providers, API keys, and models.
Tip: If you don’t have your own AI key, you can register for a Kutools AI key to get 100 free uses across all AI-powered features.
Smart Recipients: With cross-account contact access, advanced search, effortless sorting and filtering, customizable display options, and intuitive visual indicators, Smart Recipients ensures that your email communication is seamless and efficient.
Smart Address Book: Access contacts across accounts with ease. Quickly switch between accounts, search with full-field filters, display custom contact fields, and sort flexibly—all in one powerful contact management tool.
Bulk Processing: Includes a set of tools for bulk processing emails
- Reply to Selected Emails with Templates: Quickly reply to multiple emails at once using a predefined template—no need to reply one by one or create complex rules.
- Forward Selected Emails one by one in the Form of Email: By default, Outlook attaches selected emails in one message. This feature lets you forward each selected email individually as a separate email.
- Save Selected Emails as Files in Various Formats like PDF: TSave multiple emails in various formats—HTML, TXT, Word, PDF, CSV, and Excel—individually and in bulk.
Add Contacts:
- Add the Senders and Multiple Recipients of the Selected Emails to Contacts: Instantly add all senders and recipients from selected emails to your Contacts folder—no duplicates.
- Add the Senders and Multiple Recipients of the Selected Emails to a Contact Group: Add multiple recipients or senders from selected emails directly into a specific contact group.
View Group:
Tab Bar: Enable a tabbed interface in Outlook. All open windows—emails, contacts, tasks—are displayed in a tab bar for quick, easy switching between them.
Resource Pane: When enabled, a pane appears on the right side of the Outlook window (in the reading pane or pop-up). From here, you can insert emojis, AutoText entries, or bookmarks into your messages.
- Emoji: Add a wide variety of emojis to your message body. Compatible with all Windows systems. Create your own emoji groups for better organization.
- AutoText Pane: Save frequently used text, images, or shapes as AutoText entries for quick insertion while composing emails.
- Bookmark: Just like in Word, you can add bookmarks to your email content for easy navigation.
Toolbar: Enable this to display a floating emoji toolbar in Outlook, allowing you to insert emojis quickly while composing messages.
Utilities: When enabled, a pane appears on the right side of the Outlook window (in the reading pane or pop-up). From here, you can insert emojis, AutoText entries, or bookmarks into your messages.
- Close To Minimize: Minimize Outlook to the system tray instead of closing it when you click the Close (X) button—helping you keep Outlook running in the background without cluttering your taskbar.
- Message Reminders: Set up custom rules to receive alerts when important emails arrive. For example, if you define the keyword "Test" as important, any email containing "Test" in the subject, body, sender name, or sender address will trigger a real-time pop-up reminder.
- Show the Sender's Time Zone: Display both the original sent time and the current time in the sender’s time zone—ideal for scheduling replies.
- Show Hidden Information of Email: Reveal header details and metadata directly in the Outlook message window.
Messages Group:
Snooze: Temporarily move selected emails to the Snooze folder and bring them back to your inbox at a scheduled time.
Schedule Email: Customize when your email is sent. The message will be delivered automatically at the scheduled time you set.
Recurring Email: Customize when your email is sent. The message will be delivered automatically at the scheduled time you set.
Delay Email: Delay the delivery of all outgoing emails by a specified time. During this delay, you can freely cancel or edit the email before it's actually sent.
Send Separately: Send the same email to multiple recipients individually, each with a personalized greeting (e.g., “Dear John,” “Dear Sarah”)—without exposing other recipients' addresses.
Reply with Attachment: Keep original attachments when replying to an email—attachments won’t be lost during the reply.
Reply All with Attachment: When replying to all recipients, this feature ensures the original attachments are retained in your response.
Respond:
- Reply without History: Reply to the sender without including the original message content.
- Reply All without History: Reply to all recipients of an email, excluding the original message body.
- Recall Email: Attempt to recall previously sent emails using Outlook's recall function. You can recall a single message or multiple selected emails at once. A status window will confirm which emails issued a recall command, and you’ll receive a notification for each recipient indicating whether the recall was successful or not.
- Recall Email History: Track the recall status of your emails—including successful recalls, failed attempts, or unknown statuses.
Advanced Tools Group:
Advanced Rules: Provides more rule types and customization options than Outlook’s default settings—giving you greater control over how emails are handled.
Anti-Phishing: Automatically or manually check hidden links in emails and reveal the actual URLs—helping you avoid phishing scams and stay safe online.
Junk: A comprehensive group of tools to block or unblock specific emails and reduce unwanted messages in your inbox.
- Block Senders: Automatically move emails from a specific sender to the Junk Email folder. Simply select an email from the sender you want to block, enable this feature, and future emails from that sender will be filtered out.
- Block Sender Domains: Block all emails from a specific domain (e.g., @gmail.com). After selecting an email and enabling this feature, any future emails from that domain will go directly to the Junk Email folder.
- Block Subject: Automatically block emails that contain certain keywords or phrases in the subject line. Once enabled, emails matching your blocked subjects will be sent to Junk.
- Block Body: Filter emails based on specific words or phrases in the email body. For example, block emails containing “Rolex watch” to keep unwanted promotional content out of your inbox.
- Never Block Senders: Always receive emails from specific senders—regardless of other junk or block rules. Add one or more email addresses to your allowlist.
- Never Block Sender Domains: Whitelist entire domains (e.g., @company.com) so that emails from these domains are always delivered to your inbox.
- Never Block Subject: Ensure emails with specific subject lines are never marked as junk.
- Never Block Body: Allow emails that contain specific phrases or keywords in the body, even if other rules are active.
- Manage Junk Email Filter: A central dashboard where you can create, edit, delete, enable, or disable all junk email rules.
- Run Junk Rules Now: Instantly apply all your configured junk email filters manually—great for clearing out spam in one go.
Options Group:
Add date into subject when creating a new email: Automatically insert the current date into the subject line when composing a new email.
Add a signature with date when create, reply to and forward email: Automatically include the current date in your signature when composing, replying to, or forwarding emails.
Always reply with default account: Ensure that all replies are sent from your default email account, regardless of which account received the message.
Add greeting when create, reply to and forward an email: Automatically insert a personalized greeting into the email body when composing, replying to, or forwarding messages.
Include myself when reply all: Automatically include your own address in the recipient list when using "Reply All".
Warning when Reply / Reply All: Show a confirmation prompt when replying to a message with multiple recipients.
Warning me when reply all to a message that have me in Bcc: Display a warning dialog if your address is in the BCC field of an email you’re replying all to.
Use default account to forward: Automatically use the default account when forwarding emails.
Show: It will display a notification to tell you that what Kutools for Outlook has done for you. There are 6 options:
- 1. Show prompt window when auto-CC/BCC.
- 2. Show prompt window when forwarding automatically.
- 3. Show prompt window when replying automatically.
- 4. Show prompt window when recurring send email.
- 5. Show prompt window when schedule or delay send email.
Enable Log: Keep a log of all successful and failed automated actions performed by Kutools for Outlook.
Change default text zoom: Adjust the default zoom level for reading, composing, replying, and forwarding emails.
Enable query builder: Quickly enable Outlook’s hidden Query Builder for advanced search functionality.
Change maximum attachment size: Modify the attachment size limit to accommodate larger files.
Configure attachment types: Unblock or allow access to specific file extensions in email attachments.
Change the default attachment saving folder: Specify a default folder for saving email attachments.
Help Group:
Log: It helps to record the successful and failed results for the automatic operations of Kutools for Outlook.
Check for Updates: Check for and install the latest version of Kutools for Outlook.
Help:
- Feedback: Suggestion Submission / Error Submission.
- Change License: Enter or update your license information to activate the Pro version.
- Settings Center:Configure whether to enable AI features and set your preferred language.
- Toolbar mode: Choose your preferred layout or display mode for the Kutools toolbar.
- Share: Emails to Friends / Share to Facebook / Share to Twitter / Share to LinkedIn / Share to Weibo.
- About: View real-time information about background processes running in Kutools for Outlook.
Report Group:
Statistics: Quickly count emails in Outlook based on specific time periods or folder selections. You can optionally export the results to a new file, such as an Excel workbook. This tool is ideal for generating email activity insights.
- Count the total number of emails sent or received per day, week, or month
- Count the number of selected emails
- CCount emails across all folders and email accounts simultaneously
- Export the results to Excel for reporting or analysis
Report:
- Quick Report: Export detailed information about all messages in a selected email folder or all tasks in a selected task folder directly to Excel. You can customize which fields to include in the report to match your needs.
- Message Header Analyzer: Easily view and analyze the full internet headers of an email with one click. Useful for diagnosing delivery issues or identifying potential phishing attempts.
- Count Selected Items: This utility includes two powerful counting tools:
- Unread Items Counter – Instantly view the total number of unread items across all folders
- All Items Counter – Display the total number of both read and unread items in all Outlook folders
Delete Group:
Delete Duplicate Emails: Quickly scan and delete duplicate emails from selected folders across one or multiple accounts. Optionally, move duplicates to a specific folder instead of deleting them permanently.
- Remove Duplicate Emails from Selected: Identify and delete duplicates in selected emails based on subject, body, and attachment names.
- Quiic Scan and Remove Duplicate Emails: Scan one or more folders and remove duplicate emails that share the same subject, body, and attachment names.
- Advanced Scan and Remove Duplicate Emails: Use custom conditions to detect and remove duplicate emails from selected folders.
Delete Duplicate Contacts: Delete duplicate contacts from one or multiple contact folders at once. You may also choose to move duplicates to another folder instead of deleting them.
Note: By default, duplicates are defined as contacts with the same Full Name and Email 1 Address. You can customize matching criteria.
Merge Duplicate Contacts: Merge duplicate contacts in one or more folders using specified matching fields.
Note: Default duplicate fields are Full Name and Email 1 Address, which can be customized.
Delete Duplicate Tasks: Quickly remove all duplicate tasks in a single folder or across multiple folders—keeping only one copy of each.
Remove Subject Prefix: Automatically remove common reply/forward prefixes such as RE: or FW: from selected emails or from entire folders. You can also define custom prefixes to remove.
Delete:
- Delete Emails by Same Sender: Instantly delete all emails in the current folder sent by the same sender as the selected email. You can apply a date range filter.
- Delete Emails by Same Subject: Delete all emails in the current folder with the same subject as the selected email, with optional date range filtering.
- Remove Stuck Messages: Emails sometimes get stuck in the Outbox due to large attachments or errors. Use this feature to delete all stuck messages with one click.
Attachments Group:
Attachment Manager: The Attachment Manager provides a centralized way to manage multiple attachments across multiple emails. You can quickly save, delete, compress, or detach attachments in bulk. It also supports automation—automatically detaching or compressing attachments for incoming and outgoing emails based on your rules.
Attachment Tools: This group collects some useful tools for easily handling Outlook attachments:
- Compress All attachments: Compress all attachments in one or multiple selected emails. You can also apply filters to compress only specific attachments.
- Uncompress All attachments: Instantly uncompress all zipped attachments from one or multiple selected emails.
- Detach All attachments: Remove all attachments from selected emails and save them to a specified folder. Advanced filters are available to target specific attachments.
- Restore All attachments: Restore previously detached attachments back to their original emails.
- Save All attachments: Save all or specific attachments from selected emails to a chosen folder using advanced criteria.
- Rename All attachments: Rename all attachments in a selected email without needing to save them to disk. Works in both received and composing email windows.
- Copy Names: Copy the names of selected or all attachments in an email to your clipboard with one click—ready to paste anywhere.
- Repair Links: If attachments were moved after detaching, this tool can batch repair broken links between emails and their corresponding detached files.
Auto Save attachments:Automatically save all incoming attachments to a specific folder. Rules can be set to save only attachments that meet certain conditions (e.g., by file name, sender, size, type).
Auto Detach attachments: Automatically detach all attachments from incoming emails. You can configure rules to control which types of attachments to detach.
Auto Compress attachments: Automatically compress attachments in both incoming and outgoing emails. Custom rules allow you to specify conditions for when compression occurs.
Attachment Options: Click the right-arrow button in the Attachments group to open Attachment Options. Here, you’ll find useful settings for managing how attachments are saved, detached, and compressed—making it easy to fine-tune your workflow.
Automatic Group:
Utilities Group:
- Delay Email: Automatically delay outgoing emails for a specified time after clicking "Send." During this delay, you can freely undo or revise the message before it’s delivered.
- Fix Reply Formatting: Outlook uses the original message format when replying. This utility allows you to define a default reply format that will always be used. Available formats include:
1) HTML 2) Plain Text 3) RTF (Rich Text) - Fix Forward Formatting: Outlook forwards emails using the original message format. This tool enables you to set a default forwarding format. You can choose from:
1) HTML 2) Plain Text 3) RTF (Rich Text) - Remind Me When I send a Message That’s Missing Attachments: Set your own keywords to trigger a missing attachment warning. When the email body or subject contains specific keywords but no attachments are included, a reminder will pop up before sending.
- Mark As Read: Deleted emails often remain marked as "unread" in the Deleted Items folder. This tool marks all unread emails in the Deleted Items folder (and its subfolders) as "read" with one click.
- Setup Fixed Reply-To Address: By default, replies go to the sender’s account. This feature allows you to set a fixed reply-to address, so all replies are directed to a specific account regardless of which one sent the original message.
Auto Reply: Easily create auto-reply rules for one or multiple accounts. Customize the subject and message content to fit your out-of-office or busy status scenarios.
Auto Forward: Automatically forward incoming emails to specific recipients based on customizable rules. Example rules include:
- Forward emails from a specific account.
- Forward emails with subject lines containing certain keywords.
- Forward emails with attachment names containing certain keywords.
- Forward emails when the body contains specific phrases.
Auto CC / BCC: Automatically add CC or BCC recipients when sending emails based on specific rules. Example scenarios include:
- Auto CC/BCC when sending from a specific account.
- Auto CC/BCC when the subject contains keywords.
- Auto CC/BCC when the attachment name contains keywords.
- Auto CC/BCC when sending to specific recipients.
Contacts Group:
Split to Multiple Contact Groups: Quickly split a single contact group (distribution list) into two or more smaller groups for better management.
Break Contact Group: Convert all members of a contact group into individual contact entries in your Contacts folder.
Folders Group:
Folder:
- All Folders Show Number of Unread Items: When enabled, Outlook will display the number of unread items next to all folders.
- All Folders Show Total Number of Items: When enabled, Outlook will display the total number of items (read + unread) for all folders.
- Consolidating Folders: Combine folders of the same type (e.g., Inbox, Sent Items) from multiple accounts into one unified folder. Optionally merge all items or limit to items within a specified time range.
- Merge Inboxes: Categorize and merge emails from multiple Inbox folders across different accounts into one. You can merge all messages or filter by time range.
- Merge Folders into Data File: Merge selected folders from multiple accounts into a single Outlook data file (*.pst). Choose to merge all items or filter by date range.
- Go To Folder: Instantly search for any folder by name and jump to it directly in Outlook.
- Temp Folder: Open Outlook’s secure temporary folder with a single click—for accessing embedded files or troubleshooting.
Search group:
Advanced Search: Easily search across Emails, Contacts, Tasks, Appointments, and Meetings using one or more conditions simultaneously. You can save your search settings as scenarios for reuse—saving time and improving productivity.
- Advanced search emails: Use one or more filters (e.g., sender, subject, date) to locate emails precisely. Save your criteria as reusable scenarios for future searches.
- Advanced search tasks: Locate tasks quickly by combining multiple conditions, then reuse the same setup with saved scenarios.
- Advanced search contacts: Filter your contact list using multiple criteria such as name, company, or category—and save your configuration for future use.
- Advanced search appointments and meetings: Easily find calendar entries based on time, location, participants, or keywords—and save the search for later reuse.
Search emails by sender
- (Search) Emails Contain the sender: Find all emails that mention the selected sender’s address.
- (Search) Emails from the sender: Search for emails directly sent by the selected sender across all folders.
- (Search) Emails to the sender: Search for emails you’ve sent to the selected sender.
- (Search) Sender Domain: Locate all emails from the same domain (e.g., @company.com) as the selected sender.
- (Search) Reply To Current Sender: Find emails whose "Reply-To" address matches the sender of the selected message.
Search emails by recipient:
- (Search) Emails Contain the Recipient: Find emails where the recipient's address appears anywhere in the message.
- (Search) Emails from the Recipient: Search for emails sent by the recipient in the selected message.
- (Search) Emails Sent to the Recipient: Find emails sent to the same recipient across your mailbox.
- (Search) Emails with Recipient's Domain: Locate all emails associated with the domain of the selected recipient.
- (Search) Reply To Current Recipient: Search for messages that reply to an address matching the selected recipient’s email.
Search emails by current reply to:
- (Search) Message Contains Reply to Address: Locate all messages that contain the selected message’s reply-to address.
- (Search) From Current Reply To:Find all incoming messages from that reply-to address.
- (Search) To Current Reply To: Find all emails sent to that reply-to address.
- (Search) Current Reply To Domain: Search for all emails containing the domain of the selected reply-to address.
- (Search) By Reply To: Search emails where the reply-to field matches that of the selected message.
(Search) This Contact: Quickly find all emails that include a specific contact from your address book.
Clear Search History: Instantly remove all recent Outlook search history with a single click.
Print Group:
Advanced Print: A powerful printing tool that enables flexible print options for various Outlook items.
- Print contacts or contact group: Print contacts with their notes, or print all members of a contact group on a single page.
- Print meetings: Print the list of attendees and their responses for any selected meeting.
- Print email: Print emails with or without headers, and optionally include the BCC field when printing sent messages.
Print Selection: Print only the selected content from an email—no need to print the entire message.
Calendar Group:
Remove Birthday Reminder: Disable all birthday reminders from your Outlook calendar with a single click.
Restore Birthday Reminder: Easily re-enable all previously disabled birthday reminders in your calendar.
While Composing or Replying to a Message
Duplicate Names: Remove all duplicate email addresses from the To, Cc, and Bcc fields with a single click.
My Names: Automatically remove your own email addresses from the To, Cc, and Bcc fields when composing a message.
Insert History Message: If you've used Reply Without History or Reply All Without History, click this button to reinsert the original message content into your current reply window.
Send Separately: Send the same email to multiple recipients with personalized greetings—without revealing other recipients’ addresses.
Direct Reply To: After setting a default reply-to address, you can disable it for individual emails using this option while composing.
Skip Auto CC / BB: Temporarily bypass auto CC or BCC rules for the current email, even if it matches existing conditions.
While Reading a Message
Rely Selection: Reply to an email using only the selected portion of text—perfect for quoting or referencing specific content.
Signature to Contact: Convert the sender’s signature into a contact entry with one click.
In the Contact Group Window
Information: Quickly count the number of members in a contact group with a single click.
Kutools for Outlook boosts productivity with 100+ Pro features.